Regulation

REGULATION

1

ORGANIZING COMMITTEE 
The TotalEnergies Bilbao Night Marathon is a test attached to the Royal Spanish Athletics Federation organized by the Bilbao Bilborun Athletics Club, under the production of Streetmarketing Event Company. The Judges of the Royal Spanish Athletics Federation, the Basque Federation and Bizkaia will be responsible for compliance with the regulations.

2

DATE AND TIME 

On Saturday, October 19, 2024, the 16th edition of the TotalEnergies Bilbao Night Marathon will be held, the start of which for the 3 distances will be at 7:00 p.m. from the esplanade of the San Mamés stadium in Bilbao. IT IS RECOMMENDED TO GO IN ADVANCE TO THE DEPARTURE TO AVOID AGGLOMERATIONS AND WARM UP PROPERLY.

3

DISTANCES 
The Circuit is approved by the Royal Spanish Athletics Federation. 
MARATHON: The distance is 42.195 km and it has a route of 2 laps. 
HALF MARATHON: The distance is 21,097 km and it has a single lap. 
PIRATE RACE: The distance is 10,000 km and it has a single lap course.

4

PARTICIPATION REQUIREMENTS 
The MARATHON and HALF MARATHON are open to athletes of any nationality, federated or not, and who are 18 years old on the same day of the race. 

The PIRATE RACE is open to athletes of any nationality, federated or not, and who are 16 years old on the same day of the race. Participants aged 16 and 17 must complete the parental authorization when registering online. 

PARTICIPATION ON ANY ELEMENT WITH WHEELS IS PROHIBITED, AS WELL AS OTHER DISCIPLINES DIFFERENT TO ATHLETICS, SUCH AS NORDIC WALKING AND WITH THE ACCOMPANIMENT OF PETS. The Organization recommends that all participants undergo a Medical Examination prior to the test, accepting all participants the risk derived from the sports activity. Likewise, the athlete declares to be in optimal physical conditions to carry out this test and does so under his/her own responsibility.

5

22REGISTRATION 

Registration for the race is personal and implies acceptance of these regulations. All participants accept each of the articles of these regulations and honestly undertake not to anticipate the start and to cover the full distance before crossing the finish line. 

All registrations are made through the official website of the event www.totalenergiesbilbaomarathon.com 


MARATHON Until September 22: €46.00. From September 23 to October 3: €50.00.

HALF MARATHON Until September 22: €27.00. €From September 23 to October 3: €33.00.

PIRATE RACE Until September 22: €20.00. From September 23 to October 3 €26.00.


REGISTRATION DEADLINE 

The deadline for registration is October 3 or when the bibs are sold out. The total participant limit is 12,000 runners adding the 3 distances. The organization could increase the quota depending on the demand and the organizational possibilities.


REGISTRATION CHECK 

Once the participant registers, they will receive an e- confirmation email of your registration for the TotalEnergies Bilbao Night Marathon with the REGISTRATION PROOF attached. In addition, from the "MY REGISTRATION" section, participants can check and download their registration receipt at any time. 


MODIFY YOUR REGISTRATION 

THE DEADLINE TO MODIFY THE REGISTRATION IS SEPTEMBER 22th. 

Participants can modify their data, change the distance and transfer the registration to another person in the "MY REGISTRATION" section. 


CANCELLATION OF THE REGISTRATION 

The cancellation or reimbursement of the registration will not be made under any circumstances. Once the registration has been formalized, the race registration fee will not be refunded for any reason, including the cancellation of the test caused by a case of force majeure, considering these as those in which the relevant authorities force the event to be suspended. 

6

COLLECTION OF RACE NUMBERS
 It will be essential to present the PASSPORT
If a participant could not pick up their race number on the indicated days, ANOTHER PERSON can do it for him, presenting the photo of the ID or identification document in digital or printed format of the participant.

7

TIMING 
The timing will be made through the dorsal-chip system that all participants will receive when collecting their runner bag. There will be a small device placed on the back that should not be separated from it at any time.

It is not necessary to return the dorsal chip once the race is over. If the race number is not worn on the chest, the timing of the race is not guaranteed.

IT IS MANDATORY TO PLACE THE RACE NUMBER CHIP VISIBLY AND WITHOUT FOLDING IN THE CHEST.

The race number of the three distances are different, therefore, it is mandatory to respect the selected race.

THE ATHLETES OF THE HALF MARATHON AND PIRATE RACE THAT ONCE THE FINISH LINE IS OVER ON THE FIRST LAP WILL NOT BE STOPPED, THEY WILL BE REMOVED AND REMOVED FROM THE TOUR BY MEMBERS OF THE ORGANIZATION.

8

START BOXES 
When registering, the participant must select the start box that corresponds to their estimated time of arrival at the finish line.
Participants of any of the distances selected by START BOX 1 and 2 must accredit the mark of a race carried out in the last 3 years, indicating on the registration form the data of said mark.
These are the 6 start exit for the 3 distances:
42K MARATHON 
BOX 1: Athletes sub 3'00h. 
BOX 2: Athletes sub 3'15h. 
BOX 3: Athletes sub 3'30h. 
BOX 4: Athletes sub 4'00h. 
BOX 5: Athletes sub 4'30h. 
BOX 6: Athletes over 4'30h. 

21K HALF MARATHON 
BOX 1: Athletes sub 1'20h. 
BOX 2: Athletes sub 1'35h. 
BOX 3: Athletes sub 1'45h. 
BOX 4: Athletes sub 2'00h. 
BOX 5: Athletes sub 2'15h. 
BOX 6: Athletes over 2'15h. 

10K PIRATE RACE 
BOX 1: Athletes sub 40min. 
BOX 2: Athletes sub 45min. 
BOX 3: Athletes sub 50min. 
BOX 4: Athletes sub 1'00h. 
BOX 5: Athletes sub 1'10h. 
BOX 6: Athletes over 1'10h 

It is forbidden to access a drawer that does not correspond to the one that indicates the color of the number. THE ORGANIZATION RESERVES THE RIGHT TO ELIMINATE THE CLASSIFICATION TO ALL ATHLETES THAT COME IN A DRAWER DIFFERENT FROM THE SELECTED.

9

TIME LIMITS 

42k - max. 5’00h

A maximum time of 5h is established to complete the MARATHON distance race. After this time, participants who have not finished the tour must leave it.

21k - max. 2’45h

A maximum time of 2h and 45 min is established. to complete the distance path of MIDDLE MARATHON. After this time, participants who have not finished the tour must leave it.

10k - max. 1’45h

A maximum time of 1h and 45 min is established. to complete the distance path of the PIRATE RACE. After this time, participants who have not finished the tour must leave it.


Marathon athletes who pass through the Half Marathon over 2'45 hours and Km 30 over 4 hours must MUST REMOVE.

10

SERVICES TO THE RUNNER 

GIFTS TO THE RUNNER 

Technical T-shirt / Gymsac XL / Commemorative finisher medal for the 3 distances / Commemorative finisher diploma. 


WARDROBE 

There will be a cloakroom service from 5:00 p.m. to 11:00 p.m. located in the Zubiarte Floor -1 Shopping Center. Each runner must deposit in the official gymsac, which is delivered together with the bib-chip, the personal objects that they want to leave stored. In order to identify the gymsac, the participant will have to put the card with their official number that comes in the envelope with the number. ONLY OFFICIAL EVENT BAGS/GYMSACS WILL BE PICKED UP WITH THE OFFICIAL CARD. MARATHON runners will collect, only collect, the bag in the 42K FINISHER ZONE at post finish line. 


LOCKER ROOM

There will be a changing room for women and another for men, from 5:00 p.m. to 10:30 p.m. located on the basketball courts, next to EXPOKIROLAK, Palacio Euskalduna. The participant must show their number to access this service. 


PACEMAKERS 

The organization will have eleven pacemakers that will set the right pace so that participants can make 3:00h. / 3:15h. / 3:30h. / 3:45h. / 4h. for the marathon distance and 1:25h. / 1:30h. / 1:35h. / 1:40h. / 1.45h / 1:50h. / 2:00h. for the Half marathon. The pacemakers can be easily identified, as they will be marked with flags located behind the runner that acts as a pacemakers.


PROVISIONING

Following the rules established by the RFEA and the IAAF for the marathon test dispute, the organization will make available to the participants some water supply areas every 2.5 kilometers. From km. 7.5 there will be every 5 kilometers provisioning with POWERADE and from km 25, every 5 km solid supplies and gels.


TASTING AT THE FINISH LINE 

When reaching the finish line, participants will receive an individual bag with water, AQUARIUS and solid supplies provided by the sponsors.

11

TROPHIES 
Trophies will receive the first three classified with official time of both sexes in the absolute category of the three distances, which will be delivered at the podium once the race is over.
IT IS OBLIGATORY FOR THE RECEPTION OF TROPHIES THE PRESENCE IN THE WINNERS 'POINT AFTER THE CAREER. OTHERWISE THE ORGANIZATION IS NOT RESPONSIBLE FOR THE DELIVERY OF THE SAME.

The three classified men and women with Official Time of the following categories of the Marathon and Half Marathon will also receive trophy:
  • Veterans A, between 35 and 39 years old.
  • Veterans B, between 40 and 44 years.
  • Veterans C, between 45 and 49 years.
  • Veterans D, between 50 and 54 years.
  • Veterans E, between 55 and 59 years.
  • Veterans F, 60 years or older.
The classification will be made for both men and women taking into account the year of birth. There will be a maximum period of 15 working days for the three classified in their category to contact the organization after receiving notification of the winner of the corresponding trophy. Trophies will be sent to the classified's address by external courier after the race.

12

DISQUALIFICATIONS 
It will be reason for disqualification:
  • Provide false information on registration (age, ID..).
  • Be in the start exit that does not correspond to your race number.
  • Do not complete the full race.
  • Do not go through the passage controls located in the circuit.
  • Do not wear the visible number, or alter or hide its advertising.
  • Run with race number and / or chip from another runner.
  • Not following the instructions of the judges, organization staff and / or Municipal Police.
  • Run with two headphones. If you want to run with music you can only put one on.

13

INSURANCE AND MEDICAL SERVICES 
The organization will have a civil liability insurance policy according to current legislation. In addition, all participants will be covered by an accident insurance policy.

The organization will have the necessary medical services to assist the corridor during their development.

The organization is not responsible for the damages that the participants may cause during the test, or derive from them to third parties.

14

VEHICLES AND ROAD SAFETY 
Public road safety will be the responsibility of the Bilbao Municipal Guard and the organization itself. Medical services will be authorized to withdraw any participant for medical reasons.

The use of motor vehicles or bicycles that do not belong to the organization are strictly prohibited. It is not allowed to accompany the participants in Bicycles, skates or other transport vehicles.

15

DATA PROTECTION 
By registering in the TotalEnergies Bilbao Night Marathon, participants give their consent to data processing based on the General Data Protection Regulation GDPR law that affects the entire European Union approved in 2016 and in force since last May 25, 2018 , so that BILBORUN and APOLO74, SL, by themselves or through third parties, automatically process and exclusively for sports, promotional or commercial purposes, your personal data.

According to the new General Regulation of Data Protection GDPR 2018, the participant has the right to forget, may exercise the power to request the deletion of their data if they are no longer necessary or if they have properly withdrawn their consent. To do so, it must be requested in writing to the registered office of BILBORUN (c / Virgen de Begoña 47 bajo - Office 166 - 48006 Bilbao).

Also and according to the sports, promotion, distribution and exploitation interests of the TotalEnergies Bilbao Night Marathon for everyone (reproduction of photographs of the event, publication of qualifying lists, etc ...) by any device (Internet, advertising, etc ...) and without a time limit, those registered expressly transfer to the organization, BILBORUN, APOLO74, SL, TOTAL ENERGIES CLIENTES S.A.U. and third parties that are involved in said organization, the right to reproduce the name and surname, the site obtained in the general classification and the participant's own, the category, the sports brand made and in its image.

This test belongs to the official calendar of the Royal Spanish Athletics Federation and through its registration, the broker expressly consents that his data be transferred to the Day License program of said Federation and the companies participating in it for their promotional campaigns. The ownership of the Day License will guarantee that the broker participates covered by civil liability and accident insurance in the event. In any case, and as established by the Data Protection Law, the interested party may exercise their rights of access, rectification, cancellation and opposition by writing or email to the Royal Spanish Athletics Federation. Avda. De Valladolid, 81 - 28.008 Madrid.
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